Volunteer Cookie Resources
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Volunteer Cookie Resources

UPDATED 2020 Cookie Calendar Dates 4-15-2020

March 16-31    Cookie Program Suspended

March 18        ACH (1/3 - end of February balance from eBudde, NOT                         INITIAL ORDER, call Jill Wilmot (217-241-3746) in finance is                         this is an issue with COVID-19 by noon March 17.

April 6            Troop Rewards due

May 1             Target date to re-open cookie cupboards

May 6             All money turned into troop leader

May 7             Outstanding Balance forms due to service centers

May 8             All money deposited into troop bank account for ACH

May 12            Final ACH sweep (remainder of balance owed to council)

May 15            Rewards will be available for pickup 

May 31            Super Seller Celebration

July 1               Last day to submit NSF checks

Sept 19           Cookie Dough Expires

Steps for Outstanding Balance Procedure - April 29, 2020

As a reminder, final troop payment will be made via ACH on May 12, 2020. Please follow the below procedure if you any outstanding balances from your troop/parents. The amount you turn in will reduce what your troop owes.

All Outstanding Balance forms are due May 7, 2020.

Steps for Outstanding Balance (OSB) Process for 2020 Cookie Sales:

  1. Complete the Outstanding Balance form for any amounts you have been unable to collect. If you have more than one, please be sure to use one for each form.
  2. Scan or take a picture of the OSB form, signed parent/guardian permission slip(s) and receipt(s) and email these items to Jill Wilmot at jwilmot@girlscouts-gsci.org and Helena Booth at hbooth@girlscouts-gsci.org by Thursday, May 7, 2020.
  3. If you have any issues with getting the OSB form(s) and supporting documentation emailed to us, please contact Jill wilmot at 217-241-3746 or Helena Booth at 815-410-8016.
  4.  Please mail the hard copies of the OSB form(s), signed parent permission slip(s) and receipt(s) to: Girl Scouts of Central Illinois, 3020 Baker Dr., Springfield, IL 62703.
     

Drive Thru Cookie Recognition Process

TROOP LEADERS

We will be collecting early renewal paperwork at each service center location, as well as pick up for cookie recognitions.. Because of the unusual circumstance we are experiencing, we are discouraging cash payments. Paying by check or credit/debit card will allow us to quickly get you on your way.

The collection of early renewal material and pick-up of cookie recognitions is for the troop leader or an adult designated by the troop leader. Parent/guardian of Individually Registered Girls (girls not placed in a troop) may follow the same process. 

Our membership team can also help you with completing early renewal over the phone. Please call 888-623-1237 to set up a personal time to speak with our team.

Drive Thur Dates and Times

Located at all 6 Service Centers: Bloomington, Champaign, Decatur, Peoria, Quincy, and Springfield.

  • Friday, May 15 - 8:00 a.m. - Noon
  • Monday, May 18 - 8:00 a.m. - 6:00 p.m.
  • Wednesday, May 20 - 8:00 a.m. - 5:00 p.m.

Please make sure to:

  1. Place Early Renewal paperwork into an envelope, including appropriate amount for renewals. Be sure to note on roster any girls who earned a FREE membership through cookie sales and girls requesting financial assistance. Be sure to include Financial Assistance Request forms for girls requesting it.

  2. Include check for appropriate amount of renewals; or write credit card information on roster.

  3. Write your troop number on outside of envelope.

  4. Hand to GSCI staff and you are done! Your renewal memberships will be processed within 3 business days and you will receive a confirmation email. 

  5. Once we have received your early renewal packet we will bring the troop's cookie recognitions to your car. We will ask you to review and then sign for the recognitions.

Please note that service centers are not open. This drive thru process is for dropping off early renewal paperwork and pick-up of cookie recognitions.